February 11, 2021

38 Questions to Ask Your Wedding Venue (and How to Choose the Right One)

Choosing your ceremony and reception location(s) are one of the first (and biggest!) decisions you’ll make after deciding to be someone’s lifelong adventure partner. There’s a lot to consider, and often a lofty price tag as well, so you want to make sure that your investment is what will really serve you best.

First things first: Your ceremony.

Take a moment to be still with your favorite person and think back to what you’ve always imagined your wedding day would look like. Was it an outdoor wedding in the crisp fall leaves? A ceremony at the church you grew up in? A beach wedding filled with new experiences and sunshine? A green summer ceremony at a lush park? Or maybe a stylish ceremony at an elegant wedding venue? Whatever you choose, let it be what your hearts truly want, and not what you feel pressured to choose by well-intentioned friends and family.

Do you want to fit as many friends and family members together at your reception? If so, you might want to choose a professional wedding venue. Often they provide a lot more service than your local community center or wedding barn, and will provide seating and staff to smartly help serve all of your guests. If you want to get married with a small group of intimate friends and family, you have a lot more leeway. You could choose a smaller location for your budget, and with a little DIY elbow grease, be well on your way to a great party. Or you can elope to a gorgeous destination! It sounds like it would be more expensive, but after you’ve added up how much it actually costs to serve dinner to 300 guests, it seems pretty cheap.

If you have a church that you would want to marry in, then your ceremony location is decided. If you’ve also booked that stylish wedding venue for your reception, keep in mind that your typical wedding venue will only have one wedding per day, so you wouldn’t be getting a refund for having your ceremony off-site (at your church).

Now: Choosing a reception venue.

As always, budget comes first. While you don’t have to give up your dreams to save, you also don’t want to start the journey of your lives together by going into massive debt. If you can afford a wedding venue and have your heart set on one, here’s some questions to take in with you to your first meeting:

  1. How many people will the space hold?
  2. What are the total fees? What will be an add-on fee?
  3. Are tables, chairs, and ceremony seating included?
  4. How many guests can sit at each table?
  5. Are there extra tables for dessert, gifts, decor, etc.?
  6. Are linens included?
  7. Can we have our ceremony here?
  8. What are our ceremony options? Indoor, outdoor?
  9. What is the rain backup plan for an outdoor ceremony?
  10. Will the entire venue be ours for the day?
  11. Will the venue provide an arbor (wedding arch)?
  12. Will the venue staff flip between the ceremony and reception?
  13. Does the venue staff help with planning?
  14. What are the venue staff’s responsibilities?
  15. How many times will I be able to tour in person before my wedding day?
  16. What rules does the venue have?
  17. How does it work to serve alcohol at the reception?
  18. Can we bring our own alcohol at any time?
  19. Does the venue have required caterers, DJs, etc.?
  20. Are there any hotels nearby for my guests to stay at?
  21. Where will the dance floor be?
  22. How will we play music if we don’t hire a DJ?
  23. What time will we need to be completely out at the end of the night?
  24. Are pets allowed to be part of the wedding day?
  25. Is there a place for us to get ready at the venue?
  26. What do you provide for small children?
  27. How do you collect payments for the venue?
  28. What is the deposit?
  29. If I cancel, do I get my deposit back?
  30. If I have to reschedule, do I get my deposit back?
  31. Are there any discounts available?
  32. How do winter weddings work?
  33. When do we decorate?
  34. Do we get the night before to rehearse?
  35. What kinds of decorations are allowed?
  36. How does cocktail hour work?
  37. What is the clean-up process?
  38. Is wedding insurance required?

After your first tour, consider how the venue handled your correspondence and questions. Often this is a good idea of what you can expect when they carry out your wedding day! Were they prompt or delayed? Did they immediately know the answers to your questions or did they falter?

How did you feel when you left? Our logical mind will come up with plenty of doubts and questions later on, but did you feel all tingly while getting your tour? That’s a good sign that this could be your place.

At the end of the day, it matters less where you’re getting married than who you’re getting married to. Don’t over-stress! Remember that everything is going to be amazing, no matter what. Do take your time considering the venue, and if they’re pressuring you about fast-booking dates, don’t fall for it!

I hope this helps, and happy wedding planning!

xx Torey


How to Find the Right Wedding Venue

How to Plan a Wedding Day Timeline

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How to Choose a Wedding Venue

How to Plan a Wedding Day Timeline